City of London access to information policies
City of London’s
Freedom of Information policies
How far is the City of London subject to the Freedom
of Information Act 2000?
The Freedom of Information Act 2000, Schedule 1, Part II, lists
the Local Government authorities in England and Wales which are
subject to the Act. The City of London Corporation has its own
entry, under paragraph 9, as follows:
The Common Council of the City of London, in respect of
information held in its capacity as a local authority, police
authority or port health authority.
This does not include functions funded by City’s Cash and the
Bridge House Estates Trust.
For our Freedom of Information policy decisions, please see
(1) The
Minutes of the Meeting of the Corporation’s
Policy and Resources Committee on 14 November 2002. The Minutes
refer to a
Freedom of Information Report submitted by officers
of the Corporation to the Committee Meeting.
(2) The
Minutes of the Meeting of the Corporation’s
Policy and Resources Committee on 29 July 2004. The Minutes
refer to a
Freedom of Information Report submitted by
officers of the Corporation to the Committee Meeting.
Guidelines and procedures
Please see
City of London’s Data
Protection policies
City of London Data Protection Policy Statement
The City of London Data Protection Policy PDF
(29.5kb) is the City of London’s primary Statement on Data
Protection.
Please note that the ‘Nominated Person’ - ie the Data Protection
Officer - mentioned in the Policy Statement is now the corporate
Information Officer
(email
address) based in the
Town Clerk’s Department.
Legal notices on this website
On the home page, the City of London publishes its
Legal
notices which include coverage of Data Protection
policy.
Guidelines and procedures
Please see
City of London marketing
The following outlines our procedures in relation to direct
marketing.
The Privacy and Electronic Communications (EC Directive)
Regulations 2003 have an impact on the work of the City of London
because of the wide definition of ‘Direct Marketing’ decided upon
by the Information Commissioner, and also because the
City of London operates websites and contacts people by email.
In complying with the legal requirements we endeavour to ensure
that
- the proposed recipients of our e-marketing information have
given their prior consent to receive the information
- even after prior consent has been given, that the recipients of
our eMarketing information are provided with the option to opt-out
of further receipt of marketing information at any time
- that the personal data which we collect relating to the
recipients of our e-marketing information is processed in
accordance with the Data Protection Act, and in particular that: no
more personal data is collected than is required, and that regular
surveys are conducted to ensure that the personal data is accurate
and kept up to date
- that any recipient of our eMarketing information is issued with
a ‘Fair Processing Notice’ explaining what the City of London does
with the information.
As the City of London’s eMarketing is directed at both
individuals and corporate subscribers, and their employees, a
policy decision has been taken to apply the same principles to both
sorts of subscribers on the basis of simplicity, consistency and
efficiency, even though the law does not require prior consent from
corporate subscribers with regard to marketing by email.
If you have any concerns about direct marketing by the City of
London, or would like to receive direct marketing from the City of
London, you may in the first instance like to contact
Data Marketing
Public Relations Office
City of London
PO Box 270
Guildhall
London
EC2P 2EJ
Tel 020 7332 1982
Email
City of London’s Data Protection
Notification
The Data Protection Act 1998 came into force on
1 March 2000 and replaced the Data Protection Act 1984. It gives
individuals (‘data subjects’) a general right of access to
‘personal data’ (ie personal information) about themselves held by
‘data controllers’ within the United Kingdom. It also lays down
principles for the way personal data must be managed.
A ‘Data Controller’ is a person who determines the purposes of
the processing of personal data, and the manner of the processing.
The City of London is a data controller.
Data Controllers have to notify the
Information
Commissioner of the purposes for which they process personal
data by electronic means, unless an exemption applies. Each
‘Notification’ is stored as a public register entry and an Internet
version can be viewed on the Information Commissioner’s
Public Register of Data Controllers.
The City of London’s entry can be accessed on the Register by
typing in the City of London’s Registration Number Z5996206.
Please note that the Electoral Registration Officer, being the
Town Clerk, is subject to a separate notification. The Registration
Number is Z 9239467.
Please also note that the following bodies normally associated
with the City of London are legally responsible for their own
notifications
City of London’s
Environmental Information Regulations policies
How far is the City of London subject to the Environmental
Information Regulations 2004?
The Regulations apply to the City of London as a local
authority, police authority and port health authority. Our markets
authority function and our open spaces function are funded from a
mixture of public resources, and private and trust
funds. However, even where they are not funded from public
resources they fall within the scope of the EIRs.
The policies which govern our compliance with the Freedom of
Information Act 2000 in general are also taken to apply to our
compliance with the Environmental Information Regulations 2004. See
the City of London’s Freedom of Information
policies.
Guidelines and procedures
Please see