Legal Notices

Legal notices

Updated August 2008

This is the website of the Electoral Services Office of the City of London ("the City of London") of PO Box 270 Guildhall London EC2P 2EJ. Telephone 020 7606 3030. Email electoralservices@cityoflondon.gov.uk.

Definitions

"Website" means the City of London's City Vote ‘09 website currently located at www.cityvote09.org.uk.

"We / us / our" means the City of London

"You / your / yours" means a user of the Website

"Users" means collectively users of the Website

"Consumer" means a person who is not visiting the Website in the course of his or her business

Terms and Conditions of Use

By using the Website you agree to be bound by the "Terms and Conditions of Use".

If you are uncertain as to your rights or require any explanation about them please email registration.enquiries@cityoflondon.gov.uk or telephone 020 7606 3030.

Disclaimer

The City of London is committed to the highest standard and quality of information and every attempt has been made to present up-to-date accurate information. However, the City of London gives no warranty as to the accuracy of the information on the Website. The City of London shall not be liable for any losses or damages arising from your use of the Website, including reliance on information contained on the Website, other than in respect of death or personal injury caused by our negligence or in respect of fraud.

The information provided on the Website has not been written to meet the individual requirements of Users and it is the responsibility of Users to satisfy themselves prior to using this information in any way that it is suitable for their purposes.

Although the City of London takes all reasonable measures to ensure that the information provided to it from third parties is accurate and not defamatory or offensive it cannot control the content or take responsibility for pages maintained by external providers or linked pages.

Terms & Conditions of Use

of the Website of the Electoral Services Office of the City of London ("the City of London") "About Us".

1. General

1.1 In accessing information from the Website you agree to be bound by these Terms and Conditions of Use as set out below.

1.2 These Terms and Conditions of Use may change from time to time. Please check our Website frequently to see recent changes. The date when these Terms and Conditions of Use were last updated will be displayed. If you do not agree to any change you should not continue to use the Website.

1.3 The Website contains proprietary notices and copyright information the terms of which you agree to observe and follow.

2. Security

2.1 You assume full responsibility for the protection of your computer system including computer hardware, software and stored data on your computer system including hardware, software and stored data of third parties who may access or be otherwise connected to your computer system. You will assume the responsibility of ensuring that programs or other data downloaded or otherwise received from this Website are free from viruses, worms, Trojan horses or other items of a destructive nature. We would advise you to run an up-to-date anti-virus program on anything you download from the Internet.

2.2 You must take reasonable precautions to prevent the fraudulent use of any security details you are required to provide including password and must notify the City of London in the event that you suspect a third party has obtained your security details.

2.3 In accordance with the requirements of the Data Protection Act 1998 the City of London will take reasonable steps to ensure that data transmitted electronically to the City of London via the Website or otherwise and stored by the City of London is not accessed by unauthorised third parties. You accept the risk that data transmitted electronically to the City of London via the Website or otherwise may be intercepted before reaching the City of London or accessed from the City of London's data storage by third parties not authorised by the City of London and may be exploited unlawfully by such unauthorised third parties.

2.4 The City of London makes no representations as to the security, quality or propriety of any website which may be accessed through the Website and accepts no liability for the content or for any loss or damage caused or alleged to have been caused by the use of or reliance on information contained in such websites or goods or services purchased from them. Connected websites accessed through the Website are independent websites over which the City of London does not exercise any control whether financial, editorial or of any other kind and are not in any way endorsed by the City of London.

3. Errors

3.1 Information contained in the Website may contain technical inaccuracies or typographical mistakes and should not be relied on as totally accurate. Information may be changed or updated without notice and any queries relating to the information including queries as to its currency and accuracy should be addressed to electoralservices@cityoflondon.gov.uk.

4. Warranty and Liability

4.1 All information made available from within the Website is provided "as is" for information purposes only and should not be relied on as totally accurate. See Disclaimer.

4.2 The City of London will only be liable to you for any losses resulting from the use of the Website in the following circumstances:-

(a) where the losses are suffered as a result of the City of London breaking any term of the Conditions of Use; or

(b) where there is a breach of a legal duty of care owed to you by the City of London or any employees or agents of the City of London; and

(c) provided the losses are a foreseeable consequence of the City of London breaking the Conditions of Use; Losses are foreseeable where they could be contemplated by the User and the City of London at the time the Website is made available to the User.

4.3 The City of London will not be liable for:

(a) indirect losses which happen as a side effect of the main loss or damage and which are not foreseeable;

(b) any increase in loss or damage resulting from breach by you of any term of the Conditions of Use;

(c) any loss or damage resulting from the use of any other website connected to the Website by means of a hypertext link or any other link;

(d) any loss of profits or other economic loss resulting from the use of the Website for business purposes

4.4 Nothing in these terms shall exclude the City of London's liability for death or personal injury arising from the negligence of the City of London, its employees, agents or contractors resulting from the use of the Website.

4.5 The City of London publishes the images and information on the Website in good faith. The City of London will use all reasonable endeavours to ensure that all intellectual property rights are respected and that the information and images are accurate and neither defamatory nor offensive.

5. Copyright and Linking Policy

5.1 The Website belongs in all respects to the City of London.

5.2 All intellectual property rights including copyright, Database Right, First Publication Rights, patents, Registered Trade Marks, know-how, intellectual or industrial property rights including format, art direction, look and feel of the Website and its content subsisting throughout the World shall vest in the City of London.

5.3 Users may not modify, copy, distribute, transmit, display, reproduce, publish, licence or create derivative works from data or other content found on the Website or sell any information obtained from the Website. Users may download information or images for private non-commercial viewing purposes only unless the City of London gives express written permission for another use.

5.4 Linking from this Website to other websites is permitted in accordance with the following Linking Policy:-

The City of London is keen to promote e-government and access to online public services by encouraging other reputable websites to create links to our Website. It therefore grants a limited, revocable and non-exclusive right to create a link / s to web pages on the Website subject to the following conditions:-

1. Links to content / web pages are permitted provided the City of London is acknowledged as the owner of the linked content / web pages and a link to these Legal Notices is displayed.

2. Content (including but not limited to text, graphics, photographs, databases) on the Website must not be copied in isolation or presented to give the impression that the content is owned by you.

3. Links to the Website must not be used for commercial or private gain or to imply endorsement of your website, product or service by the City of London without our express written approval (email electoralservices@cityoflondon.gov.uk).

4. Your website must not contain distasteful, obscene, offensive, defamatory or otherwise illegal content or portray the City in a false, misleading, derogatory or offensive manner. You must not bring the City of London into disrepute by associating us with undesirable products, services or opinions.

5. Any trade mark, logo, crest or other identifiable emblem of the City of London shall remain the property of the City of London at all times and no licence or right to use any of the same shall be granted or implied in any way.

6. If you wish to link to any part of the Website you will be bound by these Legal Notices including but not limited to copyright restrictions and our disclaimer.

7. Any breach of these conditions will result in the termination of your limited licence to link to content on the Website.

6. Availability of Website

6.1 The City of London will use its reasonable endeavours to ensure the availability of the Website and that transmissions are error free. However, due to the nature of the Internet it is not technically possible for the City of London to provide a completely fault free service and the City of London gives no guarantees or warranties express or implied as to the quality or reliability of access to this site

6.2 The City of London reserves the right to suspend or cancel the Website or refuse access to it immediately and without notice in order to maintain, repair or update the Website or if it is necessary for legal reasons. However, the City of London will where possible give notice of any suspension or cancellation on the Website.

7. Waiver

7.1 The failure by the City of London to enforce any term or condition hereof shall not be deemed as a waiver of the right to enforce such term or condition.

8. Jurisdiction

8.1 The Website is situated in London England and all the Terms and Conditions of Use shall be governed by and construed in accordance with the laws of England and Wales and subject to the jurisdiction of the English Courts.

9. Contact

In the event of any queries about how to use the Website, please email us at electoralservices@cityoflondon.gov.uk.

Privacy and data protection statement

This is the current Privacy and Data Protection Statement for the City of London Website. If this Privacy Statement is revised an updated version will be placed on the Website.

1. Policy and personal data

1.1 The City of London will use all reasonable endeavours to ensure that your privacy is protected. When you contact the City of London by email, require information or data or provide information or data the City of London will/may require to know your name, address, e-mail address and telephone number. This information allows the City of London to forward information and data and notify you of the status of any appropriate action taken.

1.2 The City of London will not sell, trade, or otherwise pass your personal data to third parties unless you have expressly consented to such use by means of an opt-in box or we are required to do so by law...

1.3 Any personal data collected by the City of London in connection with this Website will be evaluated periodically to determine whether it should continue to hold such data. Subject to any legal retention requirements you may notify the City of London if you do not wish data to be continually held by the City of London. You may also request details of your Personal Data held by the City of London.

1.4 The City of London does not currently monitor site traffic and collect statistics in relation to use of the Website. Any change with regard to monitoring and statistics in the future will be reflected in an amendment to these Legal Notices.

2. Security

2.1 You are advised that the Internet is not a secure medium. The City of London will use reasonable endeavours to keep your information confidential and store it on a secure server which is password protected and hidden behind a firewall from the outside world. Internal procedures cover the storage access and disclosure of your information. The City of London will not sell or pass your information on to any third parties without first obtaining your consent.

3. Transmission and transfer of data outside the EU

3.1 Because the Internet infrastructure is global and it is not possible to predict the routes that information sent over the Internet will take, the information you provide may be transmitted temporarily via a route which takes it outside the European Economic Area (EEA) as it passes between you and the City of London. By submitting your information you consent to such transmission.

3.2 The City of London shall not transfer User data outside the EEA except where it is necessary to fulfil an order for goods or services placed by a User in a country or territory outside the EEA. The City of London will only be storing the information supplied together with details of the activities you have undertaken with the City of London and mailings that have been sent. You acknowledge that countries or territories outside the EEA do not provide the same level of data protection as the EEA. By submitting an order for goods or services with the City of London you consent to such transfer

4. Disclosure

4.1 The City of London may disclose personal information if required to do so by Law or in good faith believes it is required to do so by any order of the Courts or other competent body or agency or may do so to protect or defend the rights or property of the City of London or to protect the personal safety of the City of London's employees or the public at large.

5. Links

5.1 The City of London Website has links to other websites which will have different privacy, trading and use policies and conditions and you should familiarise yourself with the same.

6. Data protection

6.1 The City of London uses all reasonable endeavours to comply with the Data Protection Act 1998 and the following principles:

(a) Personal data should be processed fairly and lawfully. This means that individuals should not be deceived or misled into supplying information.

(b) Data should only be obtained for a specified purpose and should not be used for any other purpose.

(d) Personal data should be accurate and up to date where necessary.

(e) Personal data should not be kept longer than is needed for its intended purpose.

(f) Personal data should be processed in accordance with the rights of the individual which the information concerns.

(g) Appropriate measures should be taken against unlawful processing or destruction of records. Computer systems should have back up facilities and security provisions.

(h) Personal data should not be transferred outside the European Economic Area (the EU states plus Lichtenstein, Iceland and Norway).

See the City of London's "Access to Information Page" which provides Users with guidance about their rights of access to information under the Freedom of Information Act 2000 and Data Protection Act 1998.

For more information on the Data Protection Act 1998, you can call (UK) 01625 545 700.

7. Cookies

7.1 A cookie is a small file which stores information that a website puts on your hard disk so that it can remember something about you at a later time. Typically, a cookie records your preferences when using a particular site.

7.2. Currently Users can access the Website without the use of cookies. If cookies are required in the future it will be made clear on the Website at the point where cookies are required.

8. Liability and Events beyond the City of London's Control

8.1. Neither you nor the City of London shall be liable to the other in respect of loss damage or delay or any failure to deliver if the cause of such loss etc., shall arise from any act of government or other competent authority or any public utility or external, postal, or courier services or Internet Service Provider, flood, storm, tempest or other freak of nature, riot, civil or commotion, action of hostile foreign state (whether or not a formal declaration of war has been made given or received) fire, explosion, malicious damage, act of God or other force majeure occurrence which could not have been avoided or mitigated by the application of due diligence or foresight.

9. Jurisdiction

9.1. This Agreement is made in London England and shall be governed and construed in accordance with the Laws of England and Wales and shall be subject to the jurisdiction of the English Courts.

10. Severance

10.1. If any part of these Conditions shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from the Conditions and shall not affect the validity and enforceability of any of the remaining provisions of these Conditions.

11. Variation

11.1. No variation in any of the terms of these Conditions shall be effective unless agreed in writing by the City of London's Comptroller and City Solicitor.

12. Complaints

12.1. In the unfortunate event that you wish to raise a complaint in relation to the Website, please write to:- The Town Clerk and Chief Executive, Complaints, The City of London Guildhall PO Box 270 Guildhall London EC2P 2EJ. Email complaints@cityoflondon.gov.uk.