Green policy

These commitments are directly applicable to the City of London Corporation’s Sustainability Policy.

LMA’s commitment around plastic waste is in support of the City of London’s plans approved in 2019 ‘to eradicate unnecessary single-use plastic waste at Guildhall and The Mansion House by Spring 2020, and the entire organisation by 2021’. LMA’s commitment is also in support of the City of London initiative, 'Plastic Free City', which helps businesses, workers and residents reduce their reliance on unnecessary single-use plastics.

LMA will report progress to the City Corporation’s Energy Team and the Energy Co-ordinators' meetings.

Carbon and resource management 

LMA is committed to responsible carbon and resource management by:

• Reducing energy costs
• Increasing energy efficiency in the buildings which its operates
• Reducing carbon emissions
• Reducing fossil fuel consumption
• Increasing use of renewable energy
• Investing in clean energy efficient technologies
• Reducing environmental impact arising from energy consumption
• Giving full consideration to the City Corporation’s Energy Code of Practice on all works affecting the design/maintenance of its buildings

Waste management 

Specifically, LMA is committed to responsible waste management and reducing waste by:

• Seeking to maximise the reduction, re-use and recycling of waste material (including the provision of on-site recycling facilities)
• Using waste transfer routes in-line with current legislation
• Continuing to raise awareness of environmental issues amongst staff and users and encouraging the use of best environmental practice wherever possible

Procurement 

LMA is committed to investigating environmentally acceptable alternatives in the selection of required materials which are made from sustainable resources and which are locally procured. For example: furniture and fittings, building work, conservation and preservation materials, vehicles, Image and Media equipment and processing, computer equipment, paper, cartridges, energy, water.

Transport 

LMA is committed to reducing the impact of its own, its staff and appointed agents use of transport on the environment. Careful consideration by staff of the impact of the transporting of goods and services should be taken at all times. For example, vans should be used effectively and efficiently in transporting records and goods by combining trips and staff should be encouraged to use public transport and where possible cycle and walk to work. LMA runs an electric-powered van for regular van trips.

Performance of all sites is included in the annual End Year Energy Target Review which shows yearly performance by department.

The Department’s Energy Action Plan lists:

• Those responsible for energy use on each site
• The location of all site meters and how they're read and recorded via Systemlink. (Gas and Electricity is provided by Laser who are an energy renewable company
• The protocols for ensuring energy management is in place 
• The reporting mechanism to report practical energy saving measures to city's Energy Team.

LMA’s 2018 Energy Performance Operational Rating is B (46) on our Display Energy Certificate, believed to be the most efficient rating of any archive building in the UK.

Recycling

Recycling at LMA has been certificated by the recycling contractor annually since the scheme began in 2003 (Source: Paper Round Limited):

Recycling savings

Year	Material recycled	Total CO2 emission saving in KG
2003	90 KG	126 KG
2004	7741 KG	10822 KG
2005	5752 KG	8000 KG
2006	5736 KG	8052 KG
2007	5527 KG	7756 KG
2008	7207 KG	10150 KG
2009	7741 KG	10804 KG
2010	6903 KG	9674 KG
2011	21807 KG	30374 KG
2012	6458 KG	8846 KG
2013	23562 KG	32994 KG
2014	32570 KG	45530 KG
2015	42460 KG	59360 KG
2016 (estimated figures)	40000 KG	55000 KG
2017	40060 KG	56050 KG
2018	40060 KG	56050 KG
2019 (according to certificate issued Feb 2020)	28800 KG	40210 KG

Wider policies 

LMA is committed to implementing and supporting the Corporate Environmental policy and initiatives in particular objectives from the Sustainability policy section ‘Respect the limit of the planet’s environment, resources and biodiversity' 

• ‘Raising awareness of environmental issues, and encourage the use of best practice in all areas of operation and partnership working’
  
  'Working towards a low carbon future to achieve significant reductions in energy use and greenhouse gases emission from the City's buildings and activities. Reducing, reusing and recycling waste. Working towards a sustainable and integrated transport system in the Square Mile, which reduces the negative impacts of transport use on the environment. Strategic action plan.'

LMA is also committed to eliminating single-use plastics by 2021, alongside the initiative, Plastic Free City, which helps businesses, workers and residents reduce their reliance on unnecessary single-use plastics.

LMA will promote carbon management through its operations by the following actions:

• Carbon Management
• Establish a carbon base load 
• Adopt a carbon performance improvement targets
• Increase awareness of carbon management amongst employees and users
• Review performance regularly. 

The LMA will promote sound waste management by: 

• Setting targets/standards/guidance
• Increase awareness of reducing, reusing and recycling waste amongst employees and users
• Review performance regularly. 

The staff responsible for implementing these actions are: 

• The Green Group, a body of individuals (first formed in 2003) who represent LMA along with a Lead Green Contract
• All staff on site at LMA who receive advice on induction.

Responsibility for energy management and other initiatives including: 

Reducing, reusing and recycling waste including that generated through stationery and equipment supplies, lights, water and heating, procurement and related cost reductions.

All staff, volunteers, contractors, interns, users are assigned responsibility for controlling energy consumption across LMA.

Staff and volunteer responsibilities and actions are outlined in the guidance notes. New staff and volunteers are to be inducted in good practice upon beginning work at LMA. New staff will receive full training from the Lead Green Contact and updates to training will be scheduled for existing staff.

The Green Group will act as a forum for suggestions, discussion, implementing changes and will be responsible for delivering advice and guidance on how consumption and expenditure should be managed. The group will seek advice where necessary from the City Sustainability unit.

Motivation, support, marketing

Procedure and updates will be regularly communicated through staff newsletter / public newsletter / website / displays in public rooms / staff induction and training.

Reporting

The Green Group will analyse energy performance and advice on activities to reduce consumption. The Group will audit performance on an annual basis.

The Group will also report this annual progress to the Sustainability Unit.