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Painting Lines on the East India Dock Road,c1940.

​Painting Lines on the East India Dock Road, c1940.
Reference: SC/PHL/02/0610/1882

​London Metropolitan Archives (LMA) produces detailed policies on key aspects of the archive service. These are grouped into two areas, those which relate to 'stewardship' of archives, ie our collecting policy, and archive conservation and preservation policy, and 'access' policies, ie what we do to provide an archive service and make the information in our care available to the public.

All policies are dated and may be revised by LMA as appropriate. These policies are reviewed at least every two years to keep them up to date. We will endeavour to have the most up-to-date versions available on this page. Please note that more policies will appear on this site as they are drafted and ratified. If you cannot find a matter of LMA policy addressed in the files below, please contact the enquiry team.

LMA has carried out an Equalities Impact Assessment of the archive service function it administers on behalf of the City of London Corporation (this document is available to view on request).

Policy files

Public Task Statement

The Public Task Statement sets out the functions carried out by LMA and what information is available for re-use under the Re-Use of Public Sector Information Regulations 2015.

The Public Task

LMA gathers, keeps and shares historic archive collections relating to Greater London area and the City of London. You can find out more about LMA's archive holdings on our collections pages, as well as finding a brief overview of the collections in our Collections Acquisitions and Management policy.

LMA is administered by the City of London Corporation. The core functions are carried out within a complex legal framework including the Local Government (Records) Act 1962, the Local Government Act 1972, the Public Records Acts 1958 and 1967, the Parochial Registers and Records Measure, 1978 (amended 1992), the Manorial Documents Rules 1959 (amended 1963 and 1967) and the London Government Act 1963.

Information available for re-use

You can see, copy and re-use information that is produced by the service (eg LMA catalogue, indexes, policies, procedures) free of charge provided it is not subject to Data Protection or a third party agreement.

You can also see archives and publications held at LMA free of charge during our opening hours. You can make a copy of most of these items for personal use, but the law for re-use is more restrictive. Constraints include copyright and Data Protection and are outlined in our copying policy. The copying policy, arrangements and charges are on our website.

Review and complaints

This statement is due to be reviewed in January 2020. If you have any queries or complaints about the re-use of information, please submit them to LMA enquires.


Please complete a comment form or email us at LMA enquires, if you wish to give feedback on this policy.

Reclosure and takedown statement

LMA is committed to making the collections it holds freely available to users, both onsite and online. It is unusual for open material to be subsequently reclosed or taken down, but LMA recognises that there are legitimate circumstances when this may be necessary including:

  • Material made available in good faith is now considered to be subject to an exemption under the Freedom of Information (FOI) Act 2000 or the Environmental Information Regulations (EIR) 2004
  • The material has been found to contain personal or sensitive personal information and continued access would be unlawful or unfair under the Data Protection Act 2018 and the European Union’s General Data Protection Regulation (GDPR), or Human Rights Act 1998
  • Material was released in error and reclosure or takedown is required to rectify a mistake
  • Making the material available online is an infringement of copyright
  • Online material is defamatory or obscene.

In making material available, LMA acts in good faith and endeavours to mitigate the risk of damage to third parties. However, if you have found any material that you are concerned about, details of what to do next and the ensuing process are given in the Reclosure and Takedown Policy.

Our commitment

The City of London provides a unique and diverse range of services to the residents, businesses, workers and visitors in the City of London and beyond. We are committed to being proactive in providing services fairly to all our potential service users. Promoting equal opportunity for all is one of our core values.

Our policy is to treat all service users, and anyone else we come into contact with, equally and with dignity and respect and not to discriminate on grounds of age, disability status, employment status, ethnic or cultural origin, gender, marital status, nationality, religious belief or non-belief, responsibility for dependants, sexual orientation, social background, or any other grounds which cannot be shown to be justified. We will recognise, respect and value difference and diversity.

In partnership with our employees, our residential communities and stakeholders, we will work hard to meet our obligations under the relevant anti-discrimination legislation, codes of practice and good practice guidelines.

23 February 2015
Last Modified:
29 November 2019