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Date updated: 11/04/2024

Event licences

Epping Forest makes a superb venue for all kinds of events, from guided walks and outdoor yoga to fun fairs and concerts.

Why we require licences

Licensing is part of how we regulate events to make sure the Forest's conservation needs are considered, as well as the needs of visitors, nearby residents and other stakeholders. The process also ensures that events meet our health and safety requirements and other standards we're held to as an organisation. Thank you for your understanding.

Small guided walks and tours

If you're planning a small guided walk or tour in the Forest, please use these fees. If you have in excess of 100 participants, please see our event fees.

Small guided walks and tours fees
Number of attendees Commercial fee Non-profit fee
Up to 100 £61+10% of ticketed price per participant £31+10% of ticketed price per participant

Events

Event base fees
Number of attendees Commercial fee Non-profit fee
Fewer than 50 £0-£608 per day £0.-£304 per day
50-499 £788 per day + 5% of ticket prices £394 per day + 5% of ticket prices
500-4999 £2366 per day + 5% of ticket prices  £1183 per day+ 5% of ticket prices
5000+ by negotiation by negotiation

You'll need to pay a non-refundable deposit of 25% of the base fee when you make your application, and a refundable deposit of £500 or 20% of the base fee too.

There is also a £61 administration fee for all applications, or £31 if you prove you are a non-profit organisation.

Fairs

                                                   Fairs
Set up/dismantle days £53 - £212
Operational days (5% discount for 6+ days) £165 - £555

Regular run/walk/cycle events by clubs

                    Fees - regular run/walk/cycle events by clubs
Number of attendees Commercial fee (annual) Non-profit fee (annual)

Fewer than 100

 £486 + 5% of entrance fee £243 + 5% of entrance fee
100-500 £486 + 5% of entrance fee

£243 + 5% of entrance fee

Please note we do not licence competitive speed cycle races.

Some of our additional fees might apply to your event depending on what you need us to provide.

Additional fees 
Item Fee
Extra days to set up or dismantle 15% of base fee per day
Use of a small car park £494 per day
Use of a medium car park £816 per day
Use of a large car park £1337 per day
Use of land for storage On application
Use of water supply On application
Use of electrical supply On application
Specialist ground application On application
Staffing costs On application

Car park hiring fees are based on an 8 hour day.

Cancellations

If you need to cancel your event, contact us and we'll refund all or part of your fee depending on how big your event was and how much notice you give us. 

We always recommend taking out event insurance in case you need to cancel.

Applying for your licence

To apply, complete an application form and email it to Epping Forest.

 

You must apply for your licence between 3 weeks and 12 months ahead of your event depending on how big it is. If you're not sure how much time you need to give us, just ask and we can let you know.

All other events should be applied for using our Events Application Form:

Events Application Form PDF (180KB)
Date submitted: 29/11/19

Guidelines

To make sure your application goes smoothly, there are a few things we'd recommend doing: