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Date updated: 18/05/2022
Please note that we require at least 1 month of notice for applications for coaching and sport events to be considered.

Licences

Sports events are one of a number of activities in the Forest for which you require a licence.

Why we require licences

Licensing is part of how we regulate events to make sure the Forest's conservation needs are considered, as well as the needs of visitors, nearby residents and other stakeholders. The process also ensures that events meet our health and safety requirements and other standards we're held to as an organisation. Thank you for your understanding.

Licence fees

Event Fee for <100 people Fee for 100-500 people
One-off commercial sports event £2.10 per person or 10% of entrance fee/sponsorship* £2.10 per person or 10% of entrance fee/sponsorship*
One-off charitable sports event £1.05 per person or 10% of entrance fee/sponsorship* £1.05 per person or 10% of entrance fee/sponsorship*

Annual commercial sports event
(15-20 sessions a year)

£436.00 plus 5% of ticket sales £436.00 plus 5% of ticket sales
Annual charitable sports event 
(15-20 sessions a year)
£218.00 plus 5% of ticket sales £218.00 plus 5% of ticket sales
School sports day £56.00 per day £108.00 per day

*whichever is greater

You also need to pay a £50 administration fee for your application - or £25 if you can prove you're a non-profit organisation.

Sports coaching

We also have sports coaching licences if you're interested in using the Forest to host sessions.

Apply for a sports coaching licence

Applying for a licence

To apply complete the application form and email it to Epping Forest.

Sports Event Application PDF (166KB)
Date submitted: 29/11/19

Cancelling an event

If you need to cancel your event, contact us and we'll refund all or part of your fee depending on how big your event was and how much notice you give us. 

We always recommend taking out event insurance in case you need to cancel.